Using the dFac Flexible Work Arrangements Form

This Flexible Work Arrangement form complements the current process for departments or divisions on behalf of a regular-rank faculty member requesting a flexible schedule. For more information on regular-rank faculty, see the Faculty Procedures Manual. The dFac Flexible Work Arrangement (or FWA) form is submitted by departments or divisions to ensure there is a centralized record of the arrangement, such as the start and end dates, the reason for the request, and a copy of the MOU submitted using the attachment functionality on the form. For more information on Flexible Work Arrangements, see Chapter 4 of the Faculty Handbook.

Once submitted, the form will be routed for approval to the dean’s office and final approval by the provost’s office.

To submit a Flexible Work Arrangements form, first search for the faculty member using Faculty Views. Then in the search results, click the New Forms link next to the name.

Selecting a Faculty Member

1. From the dFac page, click the Faculty Views link.

2. On the Faculty Views page, select “Search My Faculty.”

3. Next to the faculty member’s name, click the New Forms link.

4. On the Forms window, select the Flexible Work Arrangements form. The Flexible Work Arrangements form appears.

Adding Flexible Work Arrangement Data

The top half of the form displays header data about the faculty member’s position including the organization, the job code, and the personnel subarea (PSA) as well as a table displaying the Flexible Work Arrangement History, which shows previous flexible work arrangements that were entered in dFac.

The bottom half of the form is where the details about the flexible work arrangement being requested can be entered including the start date, end date, and general reason. All fields are required. The signed Memorandum of Understanding should be attached in the Attachments section.

1. In the Start Date field, type or select the date that the agreed arrangement will start. You can type the date as MM/DD/YYYY or select the date from a calendar by clicking the icon in the date field.

2. In the End Date field, specify the date that the agreed arrangement will end. The form does allow an end date of “12/31/9999.”

3. To select the reason for the arrangement, click the drop-down icon in the Flexible Work Arrangement Reason field.

4. Attach the signed Memorandum of Understanding (MOU) to the form using the Attachments function. Click the Upload button to select the file.

5. If you have comments for the dFac approver, use the Comments section and enter your comments.

6. To ensure that the form has data in the required fields, click the Check button. You can save the form as a draft if you’d like to return to it later in the Universal Worklist. When you’re ready to submit the form to the approvers, click Submit.