Student-to-Faculty

Hiring a current student to a faculty position, Regular Rank Faculty or Non-Regular Rank

Sometimes, your organization hires an existing Duke graduate student or postdoctoral associate as a faculty member.

To transition a student to faculty status:

1. Request the iForms user in your organization create a vacant faculty position using a faculty personnel subarea (PSA).

2. Make note of this person’s existing Duke Unique ID (DUID), and create a New Faculty Member form from the vacant faculty position described in step 1. You will need to enter the person’s birth date and the last four digits of their SSN. The New Faculty Member form will search for the employee using their Duke Unique ID (DUID).

3. Complete the New Faculty Member form as you would a faculty member with an existing Duke Unique ID (DUID).

4. When the New Faculty Member form is completely approved, send the position number to your department’s iForms user and ask them to use the Transfer iForm to transfer the person to the new position. Be sure that any rate and schedule changes also occur in iForms as necessary.