Fundamentals

Who are the Faculty?

Duke faculty members teach classes, do research, care for patients, hold administrative positions, and serve many other functions. dFac contains data for all Duke faculty members: tenured, tenure-track, other regular rank, non-regular rank, emeritus, and bargaining unit.

In order to be viewable in dFac, a person’s position must be classified with one of the following faculty personnel subareas (PSAs). Only people holding positions with the following PSAs are visible in dFac.

* Exempt Faculty are individuals with a staff affiliation and position job code and a non-regular rank primary faculty appointment.

Depending on your permissions, you may not be able to see faculty on the confidential payroll, that is, whose positions are in confidential organizations. Only certain users in central administrative offices can see faculty on the confidential payroll. For more information, please contact the Provost’s office or the School of Medicine APT office.

Positions vs. Appointments: What’s the Difference?

To understand dFac, it’s important to understand that faculty can have both positions and appointments:

• Positions define the employee relationship with Duke and exist for the payroll system. All Duke employees are hired into a position. A position has a position number such as 50001234, a Personnel Subarea (PSA) such as 009, a job code such as 1547, a title such as Assistant Professor, and an organization such as Chemistry.

• Appointments define the faculty rank and are given only to faculty members. All faculty should have a primary appointment; some faculty also have secondary, joint, or administrative appointments. Appointments also have job codes, titles, and organizations, just as positions do. An example of a primary appointment title is Assistant Professor in Chemistry, which is job code 1547. When assigning an appointment, ensure the appointment job code aligns with the position job code.

dFac helps keep position and appointments information in sync as faculty are hired, promoted, or transferred.

Navigate the dFac Homepage

1. Open your internet browser.

2. Go to Duke@Work.

3. On the Shibboleth screen, enter your NetID and password.

4. Click the dFac tab to access the dFac Homepage. Only users with rights to dFac can see this tab.

Want to add the dFac tab? Contact your local SAP Security Initiator.

Once on the dFac Homepage, you’ll find several options:

• Faculty Views: Access individual faculty data or positions for new faculty hires.

• dFac Worklist: Track forms that are currently in progress and awaiting approval.

• Reporting: Explore reporting options.

• Faculty Evaluation Tracking: Track faculty evaluation completion

• Batch Reappointment: For School of Medicine users, mark faculty as meeting the requirements for the annual Batch Reappointment.