Faculty Appointment Relief Management
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Faculty Appointment Relief Management
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Some leaves offer the possibility of extending a term appointment as a consequence of the leave. Tenured faculty are not subject to these exceptions because tenure provides an appointment without definite term. The policy on extensions is found in the Faculty Handbook (Chapter 4).
Where the tenure clock is involved
This situation affects only five categories of leave:
| personal leaves without pay |
| government service leaves |
| military leaves |
| temporary medical leaves |
| temporary parental leaves |
In the first four cases and upon the request of the affected faculty member, the Provost may, at his or her discretion, after receiving a leave request from the faculty member, grant one or two semesters of tenure clock relief, equal to the length of the leave. The faculty member must request this relief in writing when the leave is requested. The Provost will grant tenure clock relief, if any, in writing. Leave request forms should be emailed to Faculty Affairs for provostial approval.
The fifth case – temporary parental leave for non-tenured, tenure-track faculty – invokes tenure clock relief of one full year, subject to the faculty member’s requesting it.
One additional possibility for tenure clock relief exists:
“Faculty members on the tenure track are automatically eligible for 3 months of tenure clock relief for each year of approved Flexible Work Arrangement. However, as outlined in the tenure clock relief policy, there is a 3-year (36 month) overall limit in tenure clock extension. Faculty members may opt out of tenure clock extension.” (Faculty Handbook, p. 4-6)
In all cases where tenure clock relief has been granted, and with the Provost’s permission, the Dean issues a new appointment letter extending the current appointment by the same number of semesters as the tenure clock relief.
Where the tenure clock is not involved
It is possible for regular rank, non-tenure track faculty who are granted these five kinds of leave to receive appointment relief. The Dean may petition the Provost for permission to extend the appointment by one or two semesters, equal to the length of the leave. With the Provost’s approval, the Dean issues a new appointment letter extending the current appointment by the period the Provost approved, up to a maximum of two semesters.
Generally, non-regular rank faculty do not receive appointment relief while on leave.
dFac action
Once the Provost has rendered a final decision on a tenure clock extension or on an appointment extension or both, the dFac user should complete the reappointment actions listed in the dFac User’s Guide, pp. 26. Faculty Affairs will adjust the tenure clock in dFac.