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    dFac User Guide
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      dFac User Guide

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        Updated last: October 15, 2024.

        What is dFac?

        dFac is a faculty appointments management tool in the Duke@Work portal at https://work.duke.edu/. It is a web-based user-facing tool that uses the SAP software. dFac contains faculty data including:


        Faculty Procedures

        The purpose of dFac is to operationalize the information described in the Faculty Procedures Manual. Forms are routed to the proper approval steps based on the faculty member’s rank and Duke organization.



        Forms available in dFac include:

        NameGeneral Use
        New Faculty MemberThe NFM is the first step in hiring new faculty. To see more about hiring faculty using dFac and iForms, please see our Hiring section.
        AppointmentsThe Appointments form is a multi purpose form. It enables dFac users to add, change, or end faculty appointments.
        Faculty Data ChangeThe FDC is used to update a professional name, make address or phone number changes, or add, change, or remove education and professional training data.
        TitlesThe Titles form enables dFac users to customize a faculty member’s online directory title and prioritize multiple titles for other systems including Scholars@Duke.
        Flexible Work ArrangementsThe FWA is used to document flexible work arrangements.
        LeavesThe Leaves form is used to document sabbaticals or other academic leaves as well as non-academic leaves in conjunction with the Leaves of Absence form in iForms. To see more about faculty leaves using dFac and iForms, please see our Leaves of Absence section.

        dFac History

        dFac was rolled out in December 2009. The data for existing faculty initially loaded was a combination of SAP, FMS, and FPS data. Employee data such as position information, payroll information, and addresses, came from SAP. Faculty appointments, education data, professional experience, tenure information, and named professorships came from FPS for medical faculty and FMS for university faculty. All leave records were loaded from FMS, which was the official source of leave data.

        Any faculty hired after dFac was implemented had appointment data entered directly into dFac. dFac is supported and maintained in the Provost’s Office by the Office of Faculty Affairs Administration.

        Questions and Support

        Refer to the dFac home page, on https://work.duke.edu, for more resources and information about getting help. Please contact the local dFac administrators in your dean's office for general Help and “how-to” questions. If you identify a system problem, please submit a Help ticket to the dFac support team. Help tickets can be created from the dFac Home page using the “Get Help Now” link.
        Please include the following information:

        • What were the steps that you took to lead to the problem?
        • What is the specific wording of the error message?
        • What’s the faculty member’s name, Duke Unique ID, and position number?
        • Which kind of dFac form were you working with and what is the form notification number?

        The more information you provide with your request, the easier it will be to troubleshoot the problem.

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