Board of Trustees' Approval Guidelines and Trustees' List
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Board of Trustees' Approval Guidelines and Trustees' List
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Certain faculty records are provided to the Board of Trustees at their regularly scheduled Executive Committee meetings for approval or information. The Trustees’ List format has been designed to highlight the most important information about faculty appointments, to organize it by academic program and to reduce the number of routine transactions requiring Board approval.
Deans and their staffs are responsible for providing Trustees’ lists to the Faculty Records Coordinator in the Office of the Provost according to established schedules and formats. (See Appendix B 19 for format template.) Trustees’ list information is reviewed by the Provost and the President prior to distribution to the Board.
Board Approval Required
Board approval is required for the following appointments/actions:
| Appointments to the regular rank faculty with tenure |
| Recommendations for the granting of tenure |
| Appointments to distinguished professorships |
Board Notification Only
Board approval is not needed for the following appointments; the Board receives notice concerning these appointments for information only:
| Appointments to the regular rank faculty not granting tenure |
| Renewals to the regular rank faculty appointment |
| Other promotions and change of status for regular rank faculty |
| Appointments to emeritus status |
| Appointments of regular rank faculty to administrative roles/titles highlighted in Chapter 2 in departments, programs and schools with primary faculty appointment authority |
| Deaths of regular rank faculty members |
Board Not Involved
The Board of Trustees has formally delegated to the Provost the authority to approve all of the following appointments and actions:
| Non-Regular Rank Faculty Appointments |
| Secondary and Tertiary Appointments |
| Sabbaticals and Other Leaves |
| Appointments of regular rank faculty to administrative roles/titles not highlighted in Chapter 2. |
The Board of Trustees has formally delegated to the Provost the authority to approve non-regular rank appointments. The Provost in turn may delegate this authority to the Deans. The Provost has delegated the authority to the Deans to make non-regular rank faculty appointments for periods not to exceed three years. The Deans and their staff should maintain complete records of such appointments, including accurate appointment letters outlining title, duties, compensation and the beginning and ending dates of the appointment. The Provost wishes to review non-regular rank faculty appointments that exceed three years. Deans should submit draft appointment letters containing the information outlined above to the Provost for approval. Letters may be submitted at any time. Approval to proceed will be confirmed in writing by the Provost’s Office as soon as the Provost has completed the review.