B 9 Sample Request to Provost for Tuition Benefit

[date]

[Provost]
220 Allen Building
Duke University

Dear Provost Kornbluth:

Once all the personnel review procedures have been completed, Dean XX wishes to make an appointment offer to Professor YY. She/He would be invited to join the faculty on ____ as ___ Professor with tenure in the Department of ZZ. One of the provisions we are negotiating with this candidate responds to the problem created because Professor YY will not have worked at Duke for five years when her/his child/children will need the tuition benefit. Dean XX therefore wishes to include the following provision in the appointment letter:

The Provost has authorized us to help to meet your child’s – children’s educational needs in the following way: For each semester of his -- her -- their full-time enrollment in college, we will provide you with a taxable stipend equal to the lesser of 1) three quarters of Duke’s one-semester tuition or 2) the semester’s tuition bill for your child. Of course, being taxable, this stipend would be subject to normal withholding. This stipend will be payable in the month prior to the beginning of each semester, upon the presentation of the appropriate documentation to our Office of Administration. This stipend will be available for a maximum of eight semesters per child for a maximum of two children (or the exact needed number of semesters, if known when the request is made). It would no longer be available once you qualify for Duke’s tuition benefit after five years of continuous service. [This commitment assumes that you will use the standard Duke tuition benefit for your other two children before or as you seek this supplement for the third.]

As soon as you have approved this request, we will be able to include it in the offer letter that will go to Professor YY.

Sincerely,

Associate Dean for Faculty Affairs

cc: Dean
University Secretary
Executive Vice Provost for Finance and Administration
David Singleton, Associate University Counsel
Assoc Dean for Finance