B 7 Sample Orientation for Faculty

All new part-time and non-regular rank faculty must participate in an orientation session conducted by the department Chair or his/her designee. This session will guide new faculty on a walking tour of the department and its facilities, describe conventions or safety requirements for these facilities, introduce new faculty to office staff and departmental officers, and distribute written guidelines and policies for faculty. These written materials will include 1) A copy of this set of policies 2) A departmental directory.
3) A description of departmental office policies and procedures. These will include information about: a) the availability of secretarial and clerical services,
b) departmental mail,
c) telephone and facsimile usage,
d) computer and internet access and support,
e) how supplemental course materials are to be reproduced and paid for,
f) the availability of student copying facilities in the Bryan Center (departments should not reproduce student copies that they use in their class presentations),
g) how the department distributes information and announcements, and
h) any other departmental policies not included here.
4) An explanation of departmental course sequences and course pre-requisites, where pertinent. The Chair will also inform instructors how they may determine that students in their courses have satisfied all prerequisites, if appropriate.
5) Information about class meeting times. (The following shows class meeting times for Duke undergraduates in several schools. Professional schools may have different schedules that should be substituted for this example.)
Period 50 Minute (MWF) Period 75 Minute (TTH, MW, WF)
1 8:45 - 9:35am 1 8:30 - 9:45am
2 10:20 - 11:10am 2 10:05 - 11:20am
3 11:55 - 12:45pm 3 11:40 - 12:55pm
4 1:30 - 2:20pm 4 1:15 - 2:30pm
5 3:05 - 3:55pm 5 2:50 - 4:05pm
6 4:40 - 5:30pm 6 4:25 - 5:40pm
7 6:15 - 7:05pm 7 6:00 - 7:15pm
8 7:15pm 8 7:30pm
6) The departmental attendance policy for students or a statement about the variety of attendance policies in the department.
7) A description of the ACES registration system, of how faculty will receive course rosters, of how students add or drop courses during the semester's first two weeks, of the procedure for permitting students to withdraw from a course, and of how to submit grades.
8) A blank sample teacher/course evaluation form that students will use at the end of the course. All faculty, including part-time faculty, are required to have their students evaluate them and the course at the end of each semester.
9) Policies and forms specific to the department and copies of the University policy on harassment and of the Duke Community Standard.
10) For faculty teaching for the first time, any materials the department finds helpful concerning the commencement of a class and its conduct.
The orientation session should also provide information on the facilities and services provided faculty at Duke, including parking, the Duke card, library services, the bookstore and procedures for ordering books, audio-visual aids and equipment availability, recreational facilities, and varsity athletics.