B 17 Process for Retiring Faculty

Retiring without emeritus status
School/department processes a termination notice (iForm) with reason code “Retirement (07)” selected. This will close all faculty appointments based on the termination date. Appropriate benefits actions will take place based on the termination and reason code. After termination notice processed, faculty member will be shown as “withdrawn” in SAP.

Retiring with emeritus status (as defined in The Faculty Handbook)*
No longer receiving regular wages, may opt to start taking retirement payments
School/department processes an emeritus appointment (dFac) with reason “Promotions/Change of Status.” This appointment should use the appropriate emeritus job code. Start date of the emeritus appointment should be the beginning of the retirement and end date would be 12/31/9999. After new appointment has been approved/closed, school/department processes a Rate and Schedule Change (iForm) to change faculty member’s monthly rate to zero. The emeritus faculty member should NOT be terminated. Appropriate benefits actions will take place based on the emeritus job code. The faculty member will continue to be shown as “active” in SAP. Since the faculty member status is active, schools/departments may continue to process updates, such as address changes.

No longer receiving regular wages, but may get occasional payment (supplement), may opt to start taking retirement payments.
School/department processes an emeritus appointment (dFac) with reason “Promotions/Change of Status.” This appointment should use the appropriate emeritus job code. Start date of the emeritus appointment should be the beginning of the retirement and end date would be 12/31/9999. After new appointment has been approved/closed, school/department processes a Rate and Schedule Change (iForm) to change faculty member’s monthly rate to zero. The emeritus faculty member should NOT be terminated. Appropriate benefits actions will take place based on the emeritus job code. The faculty member will continue to be shown as “active” in SAP. If work occurs, payment should be made via supplemental pay (iForm.) Note: when any W2 wages are paid to the emeritus faculty, that payment is still eligible for University contribution to their 403(b) account. The faculty member will continue to be shown as “active” in SAP. Since the faculty member status is active, schools/departments may continue to process updates, such as address changes.

Still receiving regular wages, may or may not opt to start taking retirement payments
School/department processes an emeritus appointment (dFac) with reason “Promotions/Change of Status.” This appointment should use the appropriate emeritus job code. Start date of the emeritus appointment should be the beginning of the retirement and end date would be 12/31/9999. After new appointment has been approved/closed, school/department processes a Rate and Schedule Change (iForm) to change rate as necessary. The emeritus faculty member should NOT be terminated. Appropriate benefits actions will take place based on the emeritus job code. The faculty member will continue to be shown as “active” in SAP. If work occurs, payment may be made through base pay (i.e., monthly salary) or through supplemental pay (iForm.) Note: when any W2 wages are paid to the emeritus faculty, that payment is still eligible for University contribution to their 403(b) account. Faculty member is responsible for following up on impact of wages if also receiving retirement/social security payments. The faculty member will continue to be shown as “active”
in SAP. Since the faculty member status is active, schools/departments may continue to process updates, such as address changes.

Ending emeritus status (death of emeritus faculty)
School/department processes a termination notice (iForm) with reason code “Deceased (08)” selected. This will close the emeritus appointment based on the date of death. Appropriate benefits actions will take place based on the termination and reason code. After termination notice processed, faculty member will be shown as “withdrawn” in SAP.