Approving Faculty Actions (Regular Rank)
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    Approving Faculty Actions (Regular Rank)

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    Article Summary

    Overview

    Chapter 4 of the Faculty Handbook details potential stages of a faculty member's career including (but not limited to) appointment, reappointment, promotion, time away, departure or retirement.  Administrative steps and approvals for these actions are detailed in the following sections.  Faculty records are maintained in dFac, which is part of the Duke@Work ecosystem. 

    Reference the Required Documentation section for what needs to be submitted with each faculty action.

    Professorships - Regular Rank

    = Approve or Process         ✓✓ = Final Approval      Notified = Action is communicated after final approval

    Professorships Regular RankDeandFacAPT CommitteeProvostBoard of Trustees
    Distinguished
    ✓✓
    Distinguished Emeritus
    ✓✓Notified
    Bass
    ✓✓
    All Others (e.g. Named Professorships)✓✓
    NotifiedNotified

    Primary Appointments - Regular Rank

    = Approve or Process         ✓✓ = Final Approval      Notified = Action is communicated after final approval

    Primary Appointments - Regular RankDeandFacAPT CommitteeProvostBoard of Trustees
    Initial Appointment without Tenure
    ✓✓Notified
    Initial Appointment with Tenure✓✓
    Reappointment
    ✓✓Notified
    Promotion without Tenure
    ✓✓Notified
    Promotion with Tenure✓✓
    Promotion to Full Professor✓✓Notified
    Resignation/Early Departure✓✓
    NotifiedNotified
    Transfer to Another Unit
    ✓✓
    All Other Job Code Changes✓✓Notified

    Joint Appointments - Regular Rank

    = Approve or Process         ✓✓ = Final Approval      Notified = Action is communicated after final approval

    Joint Appointments - Regular RankDeandFacAPT CommitteeProvostBoard of Trustees
    Initial Appointment
    ✓✓Notified*
    Reappointment
    ✓✓Notified*
    Promotion
    ✓✓Notified*

    *Joint appointments are only reported to the Board of Trustees if listed alongside the primary appointment record.  

    Secondary Appointments - Regular Rank

    = Approve or Process         ✓✓ = Final Approval      Notified = Action is communicated after final approval

    Secondary Appointments Regular RankDeandFacAPT CommitteeProvostBoard of Trustees
    Initial Appointment (same school as primary) ✓✓
     Notified
    Initial Appointment (different school as primary) 
     ✓✓
    Reappointment ✓✓
     Notified
    Promotion ✓✓
     Notified

    Administrative Appointments - Regular Rank

    = Approve or Process         ✓✓ = Final Approval      Notified = Action is communicated after final approval

    Administrative Appointments - Regular RankDeandFacAPT CommitteeProvostBoard of Trustees
    Designated for Board of Trustees Notification 
     ✓✓Notified
    All Others 
     ✓✓

    Center and Institute Memberships - Regular Rank

    = Approve or Process         ✓✓ = Final Approval      Notified = Action is communicated after final approval

    Memberships - Regular RankDirectordFacAPT CommitteeProvostBoard of Trustees
    University Institutes & Centers  ✓✓
     
    Centers within schools  ✓✓
     

    Non-Academic Leaves of Absence - Regular Rank

    = Approve or Process         ✓✓ = Final Approval      Notified = Action is communicated after final approval

    Non Academic Leaves - Regular RankDeandFacAPT CommitteeProvostBoard of Trustees
    Parental Leave, Regular Rank ✓✓
     Notified
    Temporary Medical Leave, Regular Rank ✓✓
     Notified
    Family Medical Leave ✓✓
     Notified
    Disability Leave ✓✓
     Notified
    Military Leave ✓✓
     Notified
    Personal Leave ✓✓
     Notified

    Academic Leaves of Absence - Regular Rank

    = Approve or Process         ✓✓ = Final Approval      Notified = Action is communicated after final approval

    Academic Leaves - Regular RankDeandFacAPT CommitteeProvostBoard of Trustees
    Sabbatical
     ✓✓
    Research Leave
     ✓✓
    Administrative Leave
      
    Jr. Faculty Leave✓✓
     Notified
    Competitive Dean's Leave
     Notified

    Flexible Work Arrangements - Regular Rank

    = Approve or Process         ✓✓ = Final Approval      Notified = Action is communicated after final approval

    Flexible Work Arrangements
    Dean
    dFacAPT CommitteeProvostBoard of Trustees
    University
     
     
     ✓✓
    Nursing and Medicine only
      
      
     Notified