Approving Faculty Actions (Regular Rank)
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Approving Faculty Actions (Regular Rank)
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Overview
Chapter 4 of the Faculty Handbook details potential stages of a faculty member's career including (but not limited to) appointment, reappointment, promotion, time away, departure or retirement. Administrative steps and approvals for these actions are detailed in the following sections. Faculty records are maintained in dFac, which is part of the Duke@Work ecosystem.
Reference the Required Documentation section for what needs to be submitted with each faculty action.
Professorships - Regular Rank
✓ = Approve or Process ✓✓ = Final Approval Notified = Action is communicated after final approval
| Professorships Regular Rank | Dean | dFac | APT Committee | Provost | Board of Trustees |
|---|---|---|---|---|---|
| Distinguished | ✓ | ✓ | ✓ | ✓✓ | |
| Distinguished Emeritus | ✓ | ✓ | ✓✓ | Notified | |
| Bass | ✓ | ✓ | ✓ | ✓✓ | |
| All Others (e.g. Named Professorships) | ✓✓ | ✓ | Notified | Notified |
Primary Appointments - Regular Rank
✓ = Approve or Process ✓✓ = Final Approval Notified = Action is communicated after final approval
| Primary Appointments - Regular Rank | Dean | dFac | APT Committee | Provost | Board of Trustees |
|---|---|---|---|---|---|
| Initial Appointment without Tenure | ✓ | ✓ | ✓✓ | Notified | |
| Initial Appointment with Tenure | ✓ | ✓ | ✓ | ✓ | ✓✓ |
| Reappointment | ✓ | ✓ | ✓✓ | Notified | |
| Promotion without Tenure | ✓ | ✓ | ✓✓ | Notified | |
| Promotion with Tenure | ✓ | ✓ | ✓ | ✓ | ✓✓ |
| Promotion to Full Professor | ✓ | ✓ | ✓ | ✓✓ | Notified |
| Resignation/Early Departure | ✓✓ | ✓ | Notified | Notified | |
| Transfer to Another Unit | ✓ | ✓ | ✓✓ | ✓ | |
| All Other Job Code Changes | ✓ | ✓ | ✓ | ✓✓ | Notified |
Joint Appointments - Regular Rank
✓ = Approve or Process ✓✓ = Final Approval Notified = Action is communicated after final approval
| Joint Appointments - Regular Rank | Dean | dFac | APT Committee | Provost | Board of Trustees |
|---|---|---|---|---|---|
| Initial Appointment | ✓ | ✓ | ✓✓ | Notified* | |
| Reappointment | ✓ | ✓ | ✓✓ | Notified* | |
| Promotion | ✓ | ✓ | ✓✓ | Notified* |
*Joint appointments are only reported to the Board of Trustees if listed alongside the primary appointment record.
Secondary Appointments - Regular Rank
✓ = Approve or Process ✓✓ = Final Approval Notified = Action is communicated after final approval
| Secondary Appointments Regular Rank | Dean | dFac | APT Committee | Provost | Board of Trustees |
|---|---|---|---|---|---|
| Initial Appointment (same school as primary) | ✓✓ | ✓ | Notified | ||
| Initial Appointment (different school as primary) | ✓ | ✓ | ✓✓ | ||
| Reappointment | ✓✓ | ✓ | Notified | ||
| Promotion | ✓✓ | ✓ | Notified |
Administrative Appointments - Regular Rank
✓ = Approve or Process ✓✓ = Final Approval Notified = Action is communicated after final approval
| Administrative Appointments - Regular Rank | Dean | dFac | APT Committee | Provost | Board of Trustees |
|---|---|---|---|---|---|
| Designated for Board of Trustees Notification | ✓ | ✓ | ✓✓ | Notified | |
| All Others | ✓ | ✓ | ✓✓ |
Center and Institute Memberships - Regular Rank
✓ = Approve or Process ✓✓ = Final Approval Notified = Action is communicated after final approval
| Memberships - Regular Rank | Director | dFac | APT Committee | Provost | Board of Trustees |
|---|---|---|---|---|---|
| University Institutes & Centers | ✓✓ | ✓ | |||
| Centers within schools | ✓✓ | ✓ |
Non-Academic Leaves of Absence - Regular Rank
✓ = Approve or Process ✓✓ = Final Approval Notified = Action is communicated after final approval
| Non Academic Leaves - Regular Rank | Dean | dFac | APT Committee | Provost | Board of Trustees |
|---|---|---|---|---|---|
| Parental Leave, Regular Rank | ✓✓ | ✓ | Notified | ||
| Temporary Medical Leave, Regular Rank | ✓✓ | ✓ | Notified | ||
| Family Medical Leave | ✓✓ | ✓ | Notified | ||
| Disability Leave | ✓✓ | ✓ | Notified | ||
| Military Leave | ✓✓ | ✓ | Notified | ||
| Personal Leave | ✓✓ | ✓ | Notified |
Academic Leaves of Absence - Regular Rank
✓ = Approve or Process ✓✓ = Final Approval Notified = Action is communicated after final approval
| Academic Leaves - Regular Rank | Dean | dFac | APT Committee | Provost | Board of Trustees |
|---|---|---|---|---|---|
| Sabbatical | ✓ | ✓ | ✓✓ | ||
| Research Leave | ✓ | ✓ | ✓✓ | ||
| Administrative Leave | ✓ | ✓ | ✓✓ | ||
| Jr. Faculty Leave | ✓✓ | ✓ | Notified | ||
| Competitive Dean's Leave | ✓✓ | ✓ | Notified |
Flexible Work Arrangements - Regular Rank
✓ = Approve or Process ✓✓ = Final Approval Notified = Action is communicated after final approval
| Flexible Work Arrangements | Dean | dFac | APT Committee | Provost | Board of Trustees |
|---|---|---|---|---|---|
| University | ✓ | ✓ | ✓✓ | ||
| Nursing and Medicine only | ✓ ✓ | ✓ | Notified |