Approving Faculty Actions (Non Regular Rank)

Overview

Chapter 4 of the Faculty Handbook details potential stages of a faculty member's career including (but not limited to) appointment, reappointment, promotion, time away, departure or retirement. Administrative steps and approvals for these actions are detailed in the following sections. Faculty records are maintained in dFac, which is part of the Duke@Work ecosystem.

Reference the Required Documentation section for what needs to be submitted with each faculty action.

Professorships - Non Regular Rank

✓ = Approve or Process ✓✓ = Final Approval Notified = Action is communicated after final approval

Professorships - Non Regular Rank	Dean	dFac	APT Committee	Provost	Board of Trustees
Named Professorships	✓✓	✓		Notified

Primary Appointments - Non Regular Rank

✓ = Approve or Process ✓✓ = Final Approval Notified = Action is communicated after final approval

Primary Appointments - Non Regular Rank	Dean	dFac	APT Committee	Provost	Board of Trustees
Initial Appointment	✓✓	✓		Notified
Reappointment	✓✓	✓
Promotion within non regular rank	✓✓	✓
Promotion to regular rank	✓	✓		✓✓	Notified
Resignation/Early Departure	✓✓	✓
Transfer to Another Unit	✓✓	✓
All Other Job Code Changes	✓✓	✓

Secondary Appointments - Non Regular Rank

✓ = Approve or Process ✓✓ = Final Approval Notified = Action is communicated after final approval

Secondary Appointments - Non Regular Rank	Dean	dFac	APT Committee	Provost	Board of Trustees
Initial Appointment (same school as primary)	✓✓	✓
Initial Appointment (different school as primary)	✓✓	✓
Reappointment	✓✓	✓
Promotion	✓✓	✓

Administrative Appointments - Non Regular Rank

✓ = Approve or Process ✓✓ = Final Approval Notified = Action is communicated after final approval

Administrative Appointments - Non Regular Rank	Dean	dFac	APT Committee	Provost	Board of Trustees
All Others	✓✓	✓		Notified

Center and Institute Memberships - Non Regular Rank

✓ = Approve or Process ✓✓ = Final Approval Notified = Action is communicated after final approval

Memberships - Non Regular Rank	Director	dFac	APT Committee	Provost	Board of Trustees
University Institutes & Centers	✓✓	✓
Centers within schools	✓✓	✓

Non-Academic Leaves of Absence - Non Regular Rank

✓ = Approve or Process ✓✓ = Final Approval Notified = Action is communicated after final approval FML = Family Medical Leave

Non Academic Leaves - Non Regular Rank	Dean	dFac	APT Committee	Provost	Board of Trustees
Parental Leave with FML, Non Regular Rank	✓✓	✓
Parental Leave without FML, Non Regular Rank	✓✓	✓
Temporary Medical Leave with FML, Non Regular Rank	✓✓	✓
Temporary Medical Leave without FML, Non Regular Rank	✓✓	✓
Other FML	✓✓	✓